Facebook logo     Twitter logo     

The Interpreter's Tapestry
PDF icon

Substitute Interpreter Notebook

Inevitably there will be times when you will have an unexpected absence. In those situations, it is great to be able to direct a substitute to your stash of information for the next day's work without having to type everything up at 7am when you're feeling lousy. Here's how I approach my substitute interpreter folder.

At the beginning of the year, I prepare a folder for my principal (or other supervisor the sub will meet with before starting the day.) This folder contains:

  • Thank You letter:
    • thank the interpreter for substituting,
    • logistics for classes – where to sit/stand, teachers' names,
    • necessary details about the student – language, abilities,
    • information on where to find the daily journal,
    • safe place to store personal items – locker or desk,
    • contact information for principal, supervising teacher, etc;
  • color-coded schedule of the day;
  • color-coded map of the school (colors match the schedule, i.e. during the red block we go to the red room).

In addition to the substitute folder, I try to maintain a daily journal of topics and activities in the classroom, vocabulary agreed upon, and other issues necessary to the day. Usually I get an agenda from the school at the beginning of the year and fill it out in each class just as the students do. I keep this journal in a specific place as described in the thank you letter so a last-minute substitute can find it.

This is one way to approach a sub folder. Other groups do a sub notebook, keeping all these things in one place. For my specific situation the separate books work better, for yours it may work another way.

Last Updated: January 1, 2015
Heather R Lawson
© 2009-2015, Ascension Web Design